Timeline/Guidelines for Annual Selection of Online Courses for Development

PROCEDURES FOR COURSE DEVELOPMENT

PROCEDURE	TIMELINES
PROCEDURE	TERM I	TERM II	TERM III
Step 1. Provosts' Council identifies potential courses to be developed, along with any other policy parameters (*), guided by the Project Eagle grant document.	Mid-April (for academic year)
Step 2. Faculty are polled about their interest in developing courses and for suggestions regarding additional courses.	Mid-April (for academic year)
Step 3. Provosts' Council considers results of poll, shares with their respective Program Directors, and issues approved list of courses and course developers.	Early June (for academic year)
Step 4. eCampus Director sends Addendum to the Supplement/Adjunct Contract (Exhibit "A") to those on approved list. Instructors sign and return to eCampus Director, after which eCampus Director obtains President's signature and notifies Mike Howard that Addendum... is complete. eCampus Director sends courtesy copy of signed Addendum... to Instructor and files original.	Late August (for academic year)
Step 5. (Contemporaneously with "Step 4") Mike Howard forwards list of approved Instructors to Instructional Technologists, by campus.	Late August (for academic year)
Step 6. Upon notification from eCampus Director that both Addendum... signatures have been secured, Instructional Technologist contacts each designated Instructor and arranges meeting.	Early Sept.	Mid-Jan.	Mid-May
Step 7. Instructional Technologist completes Online Course Development Agreement (Exhibit "B") with Instructor. Mike Howard informs eCampus Director of finalized list of instructors who are developing courses.	Early Sept.	Mid-Jan.	Mid-May
Step 8. eCampus Director completes PAAR (Personnel Action Authorization Request), inputs necessary instructor load information in Peoplesoft, forwards PAAR to VJ Dixon with dollar amount notation, and provides courtesy copy to Project Eagle Director.	Early Sept.	Mid-Jan.	Mid-May
Step 9. Instructor, working with Instructional Technologist and Instructional Technician, develops the course.	Aug.-Nov.	Jan.-Apr.	May-Aug.
Step 10. Instructional Technologist forwards completed Online Course Development Agreement to eCampus Director for signature and filing.	2 wks prior to end of term	2 wks prior to end of term	2 wks prior to start of term I
Step 11. Instructor completes Flexible Access and Delivery Form (found in the Curriculum Folder on the Big Apple) and forwards completed form to eCampus Director.	2 wks prior to end of term	2 wks prior to end of term	2 wks prior to start of term I
Step 12. eCampus Director involves appropriate campus Program Director(s) for an informal review of the Flexible Access and Delivery Form. Program Director makes suggestions and Instructor revises, as necessary.	15 days after crs. compl.	15 days after crs. compl.	15 days after crs. compl.
Step 13. With Program Director(s)' approval, eCampus Director inputs necessary course information in Peoplesoft, authorizes and processes payment to Instructor for course development, and monitors enrollment, ECH, etc.	15 days after crs. compl.	15 days after crs. compl.	15 days after crs. compl.
Step 14. eCampus Director forwards completed Flexible Access and Delivery Form to Dr. Carol Copenhaver. Dr. Copenhaver establishes committee of administrators and peers to review form and make suggestions for improvement. While form is being reviewed, Instructor is allowed one pilot semester to offer course and fine-tune Flexible Access and Delivery Form before final approval or disapproval.	30 days after crs. compl.	30 days after crs. compl.	30 days after crs. compl.

* For example, the Provosts' Council has determined that in order to develop a course for on-line delivery, a faculty member must have taught the course twice (two different semesters) in a traditional format, and must be fully credentialled to teach the course. Also, faculty will be limited to developing one course per term unless substantial external content resources exist.